We have all received emails whose information might be beneficial to convey in a Teams conversation or meeting. Instead of copying and pasting content from an email into Teams, let Outlook help with its Share in Teams command.

Microsoft continues to bring you the best in integration enhancements with the capability of sharing emails, including attachments, from Outlook as a post to a channel in Teams!

It only takes a few seconds and here’s how to get started:

  1. While viewing an email in the Outlook desktop app, select Share to Teams located on the Home ribbon. In Outlook on the web (and the new Outlook for Mac), select the More options command and choose Share to Teams. If the email has any attachments, they are automatically included when you send the email to Teams. If you prefer not to include the attachments, you can remove them with the checkbox option before sending to Teams.
  2. In the Share to Teams window, type the name of a person, group, or channel in the Share to field. You can do this by either searching or selecting from the list of suggestions. Suggestions will include email recipients, frequent and recent Share to Teams destinations, and chats and channels that you've recently visited in Teams.
  3. In Teams, a preview of the email message appears as a post in the chat or channel that you sent it to.
  4. Now that the email is in Teams, your team members can discuss it, link to files, @mention colleagues or other channels, share gifs and memes, and anything else you like to do in a conversation.

Here are some tips for making your emails appear their best in Teams:

  • Teams is going to display all of the content in the original email, so take the time to do some clean up first – such as removing header threads and signatures (your team already knows who you are!)
  • Update the subject line – a nice detail about this process is that the email subject will also appear as the Teams conversation subject, so make it count.

So take advantage of yet another useful Microsoft collaboration feature by using Share in Teams:

Outlook Share in Teams