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Remember Everything with Evernote

Evernote is a powerful note-taking application that’s designed to keep you organized.  You can add text, audio, images, scanned documents, videos—all kinds of files. Plus, Evernote syncs across all your devices automatically.

  • Capture anything: Save your ideas, and things you like, hear and see.
  • Access your notes from anywhere with nearly every computer, mobile device, and smartphone (e.g., Android, Mac, PC and laptop).
  • Find things fast: Search by keyword, tags, or printed handwritten text and images.
  • Store anything you can imagine in one place.
  • Digitize your physical notes and back them up in The Cloud.
  • Evernote works as a Digital Reference System.

Evernote gives you a lot more flexibility than using other applications (such as Google Docs) to manage your information. You can bring everything together in one place, your emails, files, videos and more.

Sign up for an account for free at Evernote.com, and directly download it on your devices. This is an excellent way to start to determine if Evernote works for you.  If you find it’s changed your life like so many others, you may want to opt for the additional paid versions.

Here are some other applications to download that work in tandem with Evernote:  

Web Clipper

This is a simple extension for your web browser that lets you capture full-page articles, images, selected text, emails and any webpage you want to save. It works with Chrome, Safari, Internet Explorer (IE) 7+, Firefox, Opera, and Microsoft Edge (for Windows 10 or higher). As you capture content, you can put it in Evernote wherever you want.

Evernote Scannable

You can capture all the paper in your life with Scannable, and transform it into high-quality scans to save or share. Scannable recognizes business cards, receipts and any other type of paper that you point it at (even whiteboards!).  (Not available for Android phone or tablets yet.) 

How Evernote Works 

Go to: Evernote.com  (This is after you’ve signed up and had an account.) You simply login here.  This is the web version and it’s the simplest to use.  It’s recommended you start here on the web to enter information. Then you can go to your downloaded versions afterwards. 

Notebooks and Notes

Within Evernote are notes and notebooks. Evernote creates a default notebook for you (name this your Inbox), and from here you simply go in and set up your notebooks and enter content, or drag items in (from your Inbox if you want). Think of this as new content coming into your Inbox that you can drag and drop into a particular notebook (e.g., personal, business, etc.).

You can add information manually in your notebooks, and name your notes to stay organized.  You can change formatting like you do in Word.  Then you add checkboxes to make a checklist.  When the tasks are complete, you just click the box and delete it.

Record an audio note, add audio files, attach photographs, files, presentations, and even drag and drop files from Google Drive. There’s so much you can do to add and organize the information you need.

Helpful Hints

Searching: There are search functionalities in Evernote just like other applications you use.  You can search for documents, titles, note content, and Evernote gives you a breakdown of what it found.  It will also tell you what notebooks or notes the search word(s) was found in.

Tagging Notes: You have the option to search for notes in Evernote. If you know that you’ll be looking for a topic often, tagging will help you easily find them. To find a specific note in the future just tag it with a name (such as “training images”) when you create it. To search, just enter the word(s) (training images) in the search box.

Adding Shortcuts: You can right-click a note, article, image, etc., and add it to “Shortcuts” by right clicking it and selecting “Shortcut.” This is another quick way to find things you need to use often.

Reminders:  Evernote has reminder capabilities (in a drop-down menu).  You add the date and time you want to be reminded (e.g., for sales training).  Evernote will remind you as you tell it to.  You’ll see all your reminders in your Inbox.  As you complete the task, you can delete the reminder from the Inbox.

Sharing Notes & Notebooks: You can share your notes and notebooks with others by typing in their names or adding them from your contacts file. You set permissions, such as “View Only” “Edit,” and “Add To.” You can also add messages to the notes you share.  Share notes on your social media accounts as well. (Evernote works well with LinkedIn.)  If you want privacy, ask your contacts to sign into your Evernote site.

Web Clipper: Instead of bookmarking everything and then forgetting you did, you can add websites and articles to your Evernote notebooks.  When web clipper is activated, you’ll see a little elephant next to the links on your browser page.  You just click it and tell Evernote where you want the web page saved. (If you don’t select a notebook, it will automatically go to your Inbox.)

Screen Shots: You can take a screen shot of anything and save it in your Inbox, or in specific Evernote notebook.  Type a note to yourself about it, add reminders, share, etc.

Speech to Text Via Your Smartphone:  Evernote doesn’t have this option, but if your phone does, you can add a note by recording the items in an audio note, and then sending it to Evernote. (You must have the Evernote app on your phone.)

The more you use Evernote, the better it gets!  And like others, you won’t be able to live without it!

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Dustin Puryear is an Outlook Specialist with Puryear IT. Learn Dustin's Microsoft Outlook Secrets Right Now.

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