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Export a Public Folder to a PST

You need to export a Public Folder to a PST for backup or migration to another Exchange server.

Solution

This is done via Outlook. In our example, we’ll be using Outlook 2010.

  1. Start Outlook as a user with access to the PF’s in question.
  2. Click on File->Options.
  3. Click on Advanced.
  4. Click on Export.
  5. The Import and Export Wizard will appear.
  6. Select Export to a File and click Next.
  7. Select Outlook Data File (.pst) and click Next.
  8. Select All Public Folders and the “Include Subfolders” option! Click Next.
  9. For the export file name, usually DesktopPF.pst is best. Click Finish.
  10. If prompted to define an optional password, just click Ok.
  11. At this point, Outlook will begin creating the PST export of the PFs. Here is the trick: You will have no idea of the progress. There is no progress bar. Since we saved to the Desktop, we can see that the file creation is in progress. You’ll know the export is still in progress because clicking Ok on Outlook Options doesn’t work–you have to keep waiting. Once you can click Ok, it’s done.

You’ll also want to get the list of email addresses assigned to the PF.

 

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