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Managing who can use a Shared Printer in Active Directory

You need to assign permissions to users for shared printers. As always, this is best done using an AD Group, but you can use an AD User.


This is similar to setting Folder permissions.

  1. Open the Devices and Printers window
  2. Right click and select Printer Properties
  3. Click the Security tab
  4. By default the Everyone group will have print permission. SO, anyone who’s anyone that can connect to the print server will be able to print to that shared printer. To prevent this behavior, remove the Everyone group by clicking Remove
  5. You can allow specific users or group print permission, you may also deny them print permission. To add a group or user, click Add.
  6. In the text field, type the name of the user or group, click Check Names to make sure your computer has the right accounts then click OK.
  7. To allow that user to print, leave the Allow check mark. To deny that user to print, check the Deny check box and click Apply.
  8. Other permissions:
    1. Manage this printer: This permission allows the user to share, delete, rename, set preferences, as well as set permissions on the printer
    2. Manage documents: This permission allows the user to control the print queue


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