You want to edit the permissions on sub-folders of a Public Folder.
The permissions for the top-level of a PF are set at the server-level. For sub-folders, this is done via Outlook and an Owner or Publisher Editor.
- Create a top-level Public Folder if one does not already exist.
- Set the permissions for the top-level Public Folder as necessary–this is not done in Outlook, but at the server level.
- Open Outlook and view the Public Folders available to you. The next steps must be done in Outlook rather than OWA because OWA doesn’t allow you to create sub-folders in a PF.
- Select and right-click the sub-folder. In our example, we’re editing the permissions on the sub-folder Sales Incoming. After right-clicking, select Properties.
- The Properties window will open. Click on Permissions.
- You can now edit the permissions. For our example, we’ll add a user so that they have read-only permission. Click on Add.
- An address book of Exchange users will open. Select the user(s) by double-clicking them and then click Ok.
- By far the easiest way to specify permissions for this new user is to use the Permission Level drop-down. Here, we’re choosing Reviewer.
- Click on Ok.
- All done!