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Office 365 vs. G. Suite- Which is Right for Your Business

Two software suites that offer their users essentially the same experience, with various quirks and tricks are Office 365 and Google Suite. There are many similarities between the two, but of course, there are also differences. When choosing which suite is best for you and your business, you must first understand the similarities and differences, while simultaneously understanding the needs of your business.

There are many similarities between Office 365 and G. Suite. Both offer:

  • Cloud storage
  • Email
  • 24/7 support
  • File sharing and editing

These are important for any business, and since both forms of software have these same capabilities, it can be challenging to decide which is the better pick for you and your company. To decide which suite to go with, look at the smaller details. These details may not seem like they mean much right now. However, they will be essential to your business and the software.

Office 365 offers users a more comprehensive service with an abundance of features.

  1. Suite is more streamlined and user-friendly, meaning that it is immediately usable.

When you compare Office 365 and G. Suite you can see that Office 365 is more powerful. This software allows users to do more because of the multitude of features available with it. On the other hand, G. Suites has been designed for collaboration, so it is especially useful for group projects or any work that requires multiple peoples input.

Furthermore, you should look at the accessibility of each of these suites. Both have web-based availability, but Office 365 comes with the option to use it on a desktop. Both software suites are compatible with Windows and Mac OS. There is some difference here, however as Office 365 is compatible with all mobile platforms while G. Suites can work well with iOS and Android devices.

The three most significant areas to consider when comparing Office 365 and G. Suite are word processing, spreadsheets, and presentations. Each has individual applications and systems for accomplishing these different tasks, and it is essential to understand the differences when deciding between Office 365 and G. Suite.

Word Processing

Office 365 works with the well-known Word, which has been built to offer the best experience to users.

  1. Suite use Google Docs, which is lightweight and as a result faster. Furthermore, it was built with the ability to collaborate easily.

Spreadsheets

Excel is Office 365’s spreadsheet maker. Excel gives users more options as far as formatting goes, and would be more suited to a company that is working on a large and complicated scale.

  1. Google Sheets creates spreadsheets with G. Sheets. This system lets users work in real time, and has a chat window for further communication.

Presentations

Everyone knows about PowerPoint from Office 365. PowerPoint comes with many customizable options and is what many would consider incredibly feature heavy.

Slides is G. Suite response to PowerPoint. Here you can easily integrate YouTube based media, though there is a very slim selection of customizable aesthetic features. This program is more user-friendly, however, which makes up for the lack of variety.

As far as essential features go including email, communication, and file storage, there are even more similarities and differences between the two software suites.

Email

Both Office 365 and G. Suite offer two-factor authentication, spam filtering, calendar integration, customizable features and legal holds on inboxes. Alternatively, Outlook from Office 365 is available through the desktop while Gmail is only available on a web browser. Gmail also has extended search capabilities and the ability to smart sort emails into appropriate categories.

Communication

Each software suite can communicate via instant message, voice/video calling, screen sharing, and chat logs. Something that sets Office 365 and G. Suite apart from each other, however, is how they do this communicating. Office 365 uses Skype for business, which has a familiar interface many are familiar with and comfortable using. G. Suite uses Google Hangouts, which is newer and thus less well known. It also has fewer features than Skype for business.

The usability of Skype is also more than Google Hangouts since Skype could replace a traditional telephone. However, Google Hangouts can be synced across multiple devices, meaning that it is also incredibly useful. One significant difference is that Office 365 has a max participant number of 250. Compared to G. Suite limit of 25 participants, this is significantly more. For this reason, it is apparent that Office 365 would be better suited for a company that has many people communicating at once, while Google Hangouts is better for small calls with fewer members.

File Storage

The common factor between Office 365 and G. Suite regarding file sharing are the abilities to sync between the Cloud and local devices, the option to share files inside or outside the organization, online readers, content management, and share points. Office 365 allows their users to use metadata tagging, a check in/out system, and record management. G. Suite Sites is quicker to deploy, however, and it makes it easier to build ad-hoc teams.

There are several other differences including note taking systems, networking, and other features that one software suite might have that another does not have.

Notes

Office 365 uses OneNote for clients note-taking needs. This system has many features and means of organization. Users have the option of creating indexed notes as well as notebooks to store information. On the other hand, G. Suite uses Keep, which keeps simple, stand-alone notes. This note system is meant to mimic sticky notes in their simplicity.

Networking

For companies that want to network with others in the same field or the public, there are two options which offer very different experiences. Office 365 uses Yammer, which is an internal social network that limits access to organization and invites, rather than being open to the public. G. Suite uses Google Plus, which is a public networking site that allows others to network with the company from outside the business world.

Other Features

Several other functions are only available in Office 365. These are Flow and Bookings. Flow is a system that allows users to make flow charts, and Bookings is a system for keeping clients bookings organized. There is no G. Suite alternative to either of these, though there are third-party options available.

As far as pricing goes there is not a ton of difference. Office 365 is $20 per month per user. G. Suite is $10 per month per user. These two software suite have different features they offer potential clients though they both have unlimited Cloud storage, unlimited users, and 24/7 support.

The ultimate deciding factor should be how well suited the software will be for your company. If you need something that is robust in features, desktop usability, and an all-around more powerful software, Office 365 would be better for you and your business. However, if you are willing to give up some features for a more user-friendly software that offers many of the same features, you might want to go with G. Suite.

To learn more about software suites and what might be best for your business, contact the IT experts at Puryear by calling (225) 706-8414 or emailing info@puryear-it.com

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Dustin Puryear is a Microsoft OneNote expert with Puryear IT. Learn Dustin’s Microsoft OneNote Secrets Right Now.

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